Toolkit Step 3
The Dream Team members worked with PAVS to draft the LDIF Application Form and Guidance. They were instrumental in identifying anything ambiguous, ensuring clarity for applicants.
Members were accustomed to interaction with local authorities and other agencies but LDIF required additional skills, including absorbing information, decision making and agreeing financial details.
Meetings took longer, due to working through different viewpoints to reach consensus but this was a valuable experience for all involved.
Barod CIC translated the documents into bilingual Easy Read. This combines short, jargon-free sentences with simple, clear images to help explain the content.
A deadline was set for applicants to prepare and submit an application, along with a short film outlining their organisation and project. They were offered technical support with the film element which was only required for Round 1 due to Covid 19 restrictions.
All of these factors: agreeing content, translating documents into Easy Read, allocating extra time for meetings and offering support, demonstrated the partners’ commitment to do things differently.
A Timeline for each stage was agreed.
Learning Points
- Commissioning a third sector support agency (PAVS in this case) to administer the fund, worked well as it knew the membership and provided a good level of support.
- Allow time to translate documentation into bilingual Easy Read which also has a cost implication.
- Allow time for the capacity building element of the preparation phase, it ensures better understanding and better applications.
- Ensure sufficient time for applicants to make their film and make technical help available (most used mobile phones)
- Ensure relevant permissions for participation of people with learning disabilities - in the Guidance notes but best to check.
- Ensure easy and secure method for applicants to submit films.